Out of School Time (OST) Service Provider Resources

Grantee User Guides

The resources below are developed and maintained by the OST Office to help grantees understand and meet all grant requirements. If you have questions or require additional support, please contact your assigned Grants Management Specialist.

• FY27 - OST Grantee Guidebook  (updated September 2026)
• FY27 Grant Period Calendar & Resources
• Cityspan Grants Management System User Guide (updated August 2026)
• Learn24 Network OST Youth Survey Administration Guide
• OST Grantee Invoicing Guide *Updated April 2026* 
  • OST Invoicing Spenddown Workbook

Tutorials

• Cityspan Grants Management System

Sample Templates

The below are sample template forms offered as resources for grantees and nonprofit organizations providing out-of-school-time services in the District of Columbia. Editable versions may be made available by contacting the OST Office at [email protected].

Program Template Forms

• Learn24 Invoice Template
• Invoice and Spenddown Template
• Financial Review Assurance Letter Template (for small nonprofits)
• Safety and Emergency Response Protocol Guide
• Weekly Attendance Log
• Youth Emergency Contact List

Participant Template Forms

• Consent Waiver Template – FERPA
• Consent Waiver Template - Youth Survey
• Enrollment Form
• Parent Authorization for Field Trip Form
• Parental Activity Authorization and Waiver Form
• Parent Program Agreement
• Participant Health Info Forms
• Youth Incident Self-Reflection Form

Tips Sheets and Best Practice Resources

• OST Dosage Fact Sheet
• OST Grantee Permissible Grant Expense Tip Sheet
• Tips for Accessing Student ID Info
• Cultivating Positive Partnerships with Schools  
• Fostering Youth Voice 
• Supporting Youth Recruitment
• Supporting Youth Retention
• The Youth Voice Ladder & Method
• Glossary of Commonly Used Terms
• Insurance Resources for District Government Contractors | orm

Professional Development Opportunities

• OST Institute for Youth Development
• Youth for You (Y4Y) Courses

Other Resources

• 10 Ways to Build School-Community Partnerships: Every Hour Counts
• Afterschool Alliance
• Afterschool Program Start-up Guides: Afterschool Alliance
• Afterschool Toolkit: U.S. Department of Education
• Beyond School Hours
• Core Competencies for Afterschool and Youth Development Professionals: National Afterschool Association
• Forum for Youth Investment (FYI)
• National Afterschool Association (NAA)
• National Center on Afterschool and Summer Enrichment (NCASE)
• National Center for Quality Afterschool
• National Institute on Out-of-School Time (NIOST)

Need OST Office Grants Administration Help?

• Invoicing and Insurance: au[email protected]
• Technical Support and Data: [email protected]
• Background Checks: [email protected]
• OST Commission: [email protected]
• MOST-DC Help Desk: [email protected]
• General Questions related to MOST-DC: [email protected]
• General Questions related to OST Office: [email protected]
• General Questions related to Grants: [email protected]
• Requests for Trainings/Professional Development: [email protected]